Position Available –

Office Assistant/Receptionist

Summary

The Office Assistant is responsible for handling the front desk, the mail room and various office management tasks.  The incumbent answers incoming calls, directs calls to appropriate associates, greets visitors, and distributes the mail.  The Office Assistant also supports various office management priorities.  This person must be exceedingly professional, well organized, flexible and enjoy the administrative challenges of supporting a variety of needs.

DUTIES AND RESPONSIBILITIES

  • Greet guests in a professional, friendly and hospitable manner; monitor visitor, vendor and technician access
  • Professionally administer all incoming calls and ensure phone calls are redirected accordingly
  • Take and deliver phone messages for various personnel
  • Submit requests for new access cards and cancelations through building work order system
  • When appropriate, provide visitors with parking stickers and keep track of inventory
  • Coordinate the pick-up and delivery of courier services. Assist with express mail services (FedEx, UPS, etc.)
  • Maintain reception area and lobby
  • Maintain order and cleanliness of conference rooms, supply rooms and kitchen
  • Assist with the ordering, receiving, stocking, distribution and replenishment of kitchen supplies
  • Assist with conference room scheduling and calendar management
  • Code and process the Human Resources Department’s invoices
  • Submit maintenance requests to property management
  • May also assist with other related administrative duties as requested by manager

 

Mail/Office Supply Room

  • Promptly receive, sort and forward/distribute incoming daily mail and packages
  • Handle outgoing mail by preparing it for shipment, as well as logging and shipping overnight packages
  • Track all incoming shipments and deliveries
  • Keep inventory, manage and order general office supplies within budget
  • Keep inventory, organize and maintain the mailing supplies
  • Contact approved vendors to reorder routine supplies; process invoices related to office supply requests

 

QUALIFICATIONS

  • 2+ years administrative assistance experience required, with reception experience preferred
  • AA degree or higher preferred
  • Strong working knowledge of Microsoft Applications: Word, Excel, Outlook and PowerPoint
  • Exceptional professionalism and service orientation.
  • Excellent written and verbal communication skills are necessary.
  • Impeccable organizational, time management and multi-tasking skills, as well as attention to detail
  • Self-starter, ability to independently resolve inquires and issues with skill and sound judgment
  • Ability to maintain poise in a fast-paced environment and ability to work well under stressful situations
  • Must be able to demonstrate discretion in handling confidential information

Working Conditions

While performing the duties of this job, the Associate is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop. The Associate must occasionally lift and/or move up to 25 pounds. Evening and/or weekend work may be necessary to meet deadlines. This description outlines the basic tasks and requirements for the position noted. It is not a comprehensive listing of all job duties.
Rialto Capital is committed to the principles of Equal Employment Opportunity. Our policy is to provide equal employment opportunity to all applicants and Associates without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age (40+), disability, veteran status, genetic information (including family medical history), or any other legally protected status.

Our company uses E-Verify to confirm the employment eligibility of all newly hired employees.

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Job Snapshot

Employment Type:

Full Time

Location:

Miami, FL

Job Type:

Corporate

Experience:

2+ years
Contact Human Resources

If you think you have what it takes to be a part of a fast-paced, high-performance team of entrepreneurs, and talented real estate investment and asset management experts, we want to hear from you.

For more information about career opportunities or to submit your resume, contact us at:

Core Competencies

Rialto Capital focuses on the following core competencies in both recruitment and Associate development.

Our Total Rewards

Rialto Capital provides an attractive Total Rewards package for our Associates, which includes:

Additional Openings
Get to Know us –
About Rialto Capital

Rialto Capital has a growing team of approximately 200 dedicated, highly experienced Associates. 

Our Corporate Office is based in Miami, Florida and we have numerous offices throughout the country. Rialto Capital’s infrastructure is further supported by Stone Point Capital offices located across the United States and Europe.